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travel_reimbursement

General Attendee Travel

Individuals attending Working Connections that live more than 50 miles away from FSCJ Downtown Campus may be eligible for up to $650 travel reimbursement. If you are getting reimbursed from the CTC grant, FSCJ will book your room and pay for the hotel directly. The cost of the hotel will be included in your $650 reimbursement

Getting Started

Please review the following information prior to making travel arrangements. You are personally responsible for following the guidelines below. Questions and concerns should be directed to: wc@fscj.edu

Eligibility Criteria

To be eligible for this level of reimbursement, you must meet the following criteria.

  • Live one or more 50 miles away from the FSCJ Downtown Campus in Jacksonville, FL
  • Serve as a currently employed public school faculty or staff member
  • Attend all five days of the conference - Monday morning, July 15, 2013 - Friday afternoon, July 19, 2013
  • Complete end of course online surveys and action plan for using knowledge obtained

Covered Expenses

The $650 travel reimbursement can cover the following two categories. Please click the link for detailed information about allowable expenses in each category. All are listed on the “Request for Travel Reimbursement ” form. Each eligible person is funded up to $650 including hotel. The grant will cover hotel, mileage, and per diem up to $650. We will register you and pay for the hotel. The hotel is approximately $100 per night for 5 nights which leaves about $150 for mileage and per diem. Since breakfast is provided at the hotel and lunch is provided at the conference, the per diem will consist of dinner for 5 nights (Sunday-Thursday). Per diem for dinner is $19 per night and mileage is reimbursed at $.445 per mile.

Travel CategoryWhat you Submit
Car MileageGoogle Maps/MapQuest printout showing mileage. College pays $.445 (forty four and one half cents) per mile from your permanent residence to the college.
Per DiemLunch is provided each day. Per Diem for dinner will be reimbursed at a rate of $19.
LodgingThe college will book your room and pay for the hotel directly. The cost of the hotel will be included in your $650 reimbursement

Expenses Not Covered

The following expenses are NOT reimbursable. The only expenses covered are the items listed in “Covered Expenses” section above. Please see detailed travel categories below for more information.

  • Car rental
  • Shuttle/taxi services
  • Parking
  • Meals (lunch will be provided at the event)
  • Toll fees and gasoline purchases
  • Travel agent fees
  • Travel insurance or similar fees
  • Airline Tickets
  • Hotel room upgrades, valet parking and personal expenses

Important Info

  • Approved travel will be reimbursed on a first-come, first-served basis until funds are exhausted. Your travel reimbursement eligibility will be confirmed via e-mail after your registration for the event.
  • Reimbursement requests will not be processed until after the event ends and after you have provided all required paperwork and original receipts as described above.
  • That paperwork is due no later than Wednesday, July 31, 2013. If you are not able to provide all required documentation by this date, you waive your right to reimbursement
  • All decisions of the FSCJ Business Office regarding travel reimbursements will be final.
  • All reimbursement submissions are subject to review and approval and may not be guaranteed.

Documents:

Request for Travel Reimbursement form - no longer available
Completed W9 form - no longer available
FSCJ Travel Line of Duty (LOD) Form- no longer available

Checklist

  • Complete and sign the “Request for Travel Reimbursement” form – a paper copy with an ink signature is required. (Please note that at the top, “Travel START Date & Time” refers to the day and time that you left your house and “Travel END Date & Time” refers to the day and time that you returned home.)
  • Provide original receipts and invoices – no copies, no faxes. Please tape all receipts to 8 ½ x 11 paper. DO NOT use staples. These will be attached to the “Request for Travel Reimbursement” form.
  • If you are requesting mileage, provide a Google Maps or MapQuest print-out documenting miles traveled.

Completed travel reimbursement forms along with backup documentation should be mailed by Wednesday, July 31, 2013to:

Florida State College at Jacksonville
Advanced Technology Center
NET Department Summer Working Connections
Room 213
401 West State Street
Jacksonville, FL 32202

Questions?

All questions regarding travel reimbursement should be directed to: wc@fscj.edu


Reimbursable Expenditure Details

Car Mileage:

You must submit a print-out of your route documenting miles traveled, using either Google Maps or MapQuest.

The allowable mileage between two points is the shortest route between those two points. Mileage is currently reimbursed at $.445c/mile and paid to the driver only.

Toll fees will not be reimbursed. Gasoline purchases will not be reimbursed.

Local mileage, including mileage between the event venue and your event city hotel, will not be reimbursed.


Airfare:

Due to the limited travel budget, airfare will not be reimbursed.


Lodging:

The college will book your room and pay for the hotel directly. The cost of the hotel will be included in your $650 reimbursement

Valet parking, room upgrades, movies, alcohol, or any other similar personal expenses will not be reimbursed.


travel_reimbursement.txt · Last modified: 2018/12/10 17:51 by admin